The Benefits and Challenges of Virtual Board Meetings

Virtual board meetings allow you to discuss and gather important issues for your non-profit organization in a speedy and efficient way. They can eliminate the hassle of traffic, cancellations or travel delays and allow you to plan meetings at the convenience of your board members without disrupting their work. They also allow you to retain and attract talent, regardless of their geographical location and expand your options for recruitment.

However, despite the advantages of virtual board meetings, there are still challenges associated with them. The first is keeping your attendees engaged. It can be difficult to keep them focused without the camaraderie of a physical gathering. To combat this, create an agenda with an established structure and limit the time that discussion can take place.

It’s essential to ensure that everyone will be heard during your meeting, even if only a few is speaking up. To do this, ask them to turn off their microphones when they’re not talking and only unmute their audio when they’re ready to speak. Use a video conferencing tool that records the audio and visuals to ensure that your less tech-savvy team members can take part.

In addition, it is essential to have a board management software suite that includes secure document storage that permits the sharing, archiving, and annotation of documents prior to the meeting as well as during the meeting. This will allow your board to access and review important materials including governing documents, financial statements and other vital information. It will then be easy to compile exact and detailed minutes of the meeting to distribute following the meeting.

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